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Accessing and Using OneDrive for File Sharing and Collaboration

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Overview

Description: This guide provides a step-by-step walkthrough on accessing Microsoft OneDrive, uploading files, sharing them with others, and collaborating in real-time. OneDrive is a cloud storage service that integrates with Microsoft 365 to enable easy file management and collaboration. 

Estimated Time of Completion (ETOC): 15 minutes. 

Instructions

  1. Accessing OneDrive 
    • Web App: 
      • Launch your preferred web browser and go to https://www.office.com. 
      • Log in using your Microsoft 365 credentials. 
      • From the Office home page, click the OneDrive icon (blue cloud). 
    • Desktop App: 
      • Open the OneDrive app from your desktop. If it’s not installed, download it from Microsoft’s OneDrive page. 
      • Sign in using your school or work email credentials. 
    • Mobile App: 
      • Download the OneDrive app from your device’s app store (Google Play Store or Apple App Store). 
      • Sign in with your Microsoft 365 account.
  2. Uploading Files to OneDrive 
    • Web App: 
      • In OneDrive, click Upload in the toolbar at the top. 
      • Choose Files or Folder, and select the items from your computer. 
      • Wait for the upload to complete (progress is displayed in the bottom toolbar). 
    • Desktop App: 
      • Drag and drop files or folders into the OneDrive folder on your computer. 
      • Files will sync automatically to the cloud. 
    • Mobile App: 
      • Tap the + button at the bottom of the screen. 
      • Select Upload and choose files or photos from your device.
  3. Sharing Files and Folders 
    • Select the file or folder you want to share. 
    • Click the Share button (icon of a person with a + symbol). 
    • Choose sharing options: 
      • Specific People: Enter the recipient’s email address. 
      • Anyone with the Link: Generate a link for broad sharing (if allowed by your organization). 
      • Set permissions (e.g., view-only or edit). 
    • Click Send or Copy Link to share.
  4. Collaborating in Real-Time 
    • Open a shared file (e.g., Word, Excel, or PowerPoint) in the browser or desktop app. 
    • Invite collaborators by clicking the Share button and adding their email addresses. 
    • Real-time changes will appear for all participants. Use the comments feature for additional communication. 

Troubleshooting

  • Unable to Access OneDrive: 
    • Verify that you are logged into the correct Microsoft 365 account. 
    • Check your internet connection. 
    • Ensure your OneDrive app is up-to-date (desktop/mobile). 
  • Files Not Syncing: 
    • Check the OneDrive status icon in the taskbar (desktop). If it’s paused, click Resume Syncing. 
    • Ensure there’s sufficient storage space in your account. 
    • Restart the OneDrive app or your device. 
  • Sharing Issues: 
    • Verify that sharing permissions are enabled for your account. 
    • Ensure the recipient’s email is entered correctly. 

Still Need Help?

If you have further questions, please contact IThelp@captechu.edu or submit a ticket at https://help.captechu.edu. 

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