Navigating Capitol Technology University’s Grading System

Grading System 
Academic performance is evaluated by letter grades that are assigned quality points. 

* For graduate students: Grades of C show minimum expectations have been met and may jeopardize your good academic standing. Grades of D will not apply to graduate program requirements. 

Grade Point Average (GPA) 
At the end of each semester, your GPA is calculated to reflect your academic standing. There are two GPA types: 

• Semester GPA: Calculated from grades earned in the current semester. 
• Cumulative GPA: Reflects all completed coursework at the university. 

If you retake a course, only the highest grade is included in your cumulative GPA. To graduate, undergraduates must have at least a 2.0 cumulative GPA and a 2.0 in their degree program, while graduate students need a minimum of 3.0 in both. 

Credit Hours 
A semester credit hour represents one hour of class time or two hours of lab time weekly over a 16-week term. 

Repeating a Class 
A specific course may be repeated twice in order to improve a grade or replace a W or X. Therefore, a student may take a specific course only three times. Three-time enrollment is limited to a maximum of five different courses during a student’s academic career. The higher grade is used, and the lower grade is omitted in computing the cumulate grade point average. All grades are recorded on the student’s transcript. 

Any student who has taken a course required for their degree three times and has not achieved a satisfactory grade will be dismissed from that academic program. The dismissed student can apply for any other program that does not require that course. 

An academically dismissed student with extenuating circumstances can appeal in writing to the Vice President for Academic Affairs for recommendation.  

Incomplete Grades 
An “Incomplete” (I) grade may be assigned if an unavoidable, verifiable situation prevents completing final coursework, provided you have kept up with class requirements. Professors will specify the work needed to complete the course, the deadline for submission, and the grade to be given if unfinished. If not completed by the fourth week of the following term, the incomplete will revert to the specified grade. Department chair approval is required to assign an “I” grade. 

No Grade (NG) Mark 
An NG mark is given when a grade is not applicable, and it does not impact GPA calculations. 

Grade Reports 
Access grade reports and unofficial transcripts through MyCapitol. They are no longer mailed, and for grades to be sent to sponsors, a request form must be completed at the Office of Registration and Records. For privacy, grades are not distributed by phone, email, or fax. 

Grade Appeals 
If you believe a grade is inaccurate, start by speaking with your professor. If unresolved, you may submit a written appeal to your department Chair, who may involve the Vice-President for Academic Affairs. The VPAA’s decision is final. Appeals must be submitted by the fourth week of the next term. 

Grade Changes 
If a grading error occurs, it should be addressed promptly, as changes are only accepted within six months of the term’s end. 

Dean’s List 
To qualify for the Dean’s List, undergraduates must: 

• Complete at least 6 semester credits 
• Earn a semester GPA of 3.5 or higher 
• Avoid disqualifying grades (Incomplete, W, NG, or F) 

Dean’s List recognition is included on transcripts.