When the Registrar opens the grading period for midterm or final grades, Canvas automatically sends grade data from the Gradebook to MyCapitol via its API. This process runs every two hours and continues until one hour before the grading period closes. 

This automated process: 

• Eliminates manual grade entry, saving faculty time. 
• Ensures timely and accurate grade posting for students, supporting tuition reimbursement and financial aid processing. 
• Promotes transparency by keeping students updated throughout the semester. 

The process pulls the letter grade from the Total column in the Gradebook. 

Note: The Total column reflects the student’s current grade and does not account for ungraded assignments. 

1. Set up your assignments correctly – Confirm that due dates and weighted assignment groups are accurate. 
2. Check your Gradebook settings – Use our [Gradebook Settings resources] to confirm correct setup. 
3. Grade all assignments – Canvas treats ungraded assignments as zero, which can lower the final grade. Ensure every assignment has a grade before the grading period ends. 

If the grading period is still open: 

• Edit the assignment or rubric in Canvas. 
• The updated grade will be sent to J1 within the next two-hour transfer cycle. 

Once the grading period closes, Canvas will no longer send updates. 

• First, make sure Canvas grades are correct. 
• Then, submit the Grade Change Form to the Registrar’s Office. 

No. Letter grades can only be updated by re-grading assignments. Adjust the scores on relevant assignments to update the calculated grade. 

Grades are recorded based on the student’s original enrollment. Final grades will appear in the child course, which is the course in which the student was first enrolled. 

Follow the university’s Grade Change and Incomplete policies. Faculty must submit the Grade Change Form, available in the Faculty section of the MyCapitol Portal. 

The Registrar observes a 24-hour blackout period after grading closes. The grading period typically lasts up to one week to allow faculty to verify consistency between Canvas and MyCapitol before grades are released to students.